The Rules and Constitution of Clifton United Football Club

1. Title

The Club shall be called “Clifton United Football Club”, hereafter to be referred to as “the Club”

2. Affiliation

The Club shall be affiliated to the Gloucestershire F.A. The rules of the FA, the GFA or any league to which the club is affiliated shall be deemed to be incorporated into the club rules
 
3. Objective

The objective of the Club is to encourage children, both boys and girls, to play football in an enjoyable and supportive environment. The Club aims to teach good footballing habits to the players, in regard to both skills and sportsmanship.
 
4. Membership

Membership of the Club shall be open to any child within the age groups being operated by the club, irrespective of race, colour, creed, ethnic origin, sex or disability, subject to
(i)    available space in the child’s age group
(ii)    the completion of a registration form by a parent/carer and the payment of the relevant registration fee and subscription as determined by the Annual General Meeting of the Club
The completed membership form will be held in confidence

 In all other cases, the year group coach will allocate vacancies to applicants. When a group moves from social football into a competitive league environment, there may be instances where group places are reduced in order to create a manageable squad structure. In this instance, there will be more emphasis on player ability and whilst the club will endeavour to accommodate existing members, this may not always be possible. In the event of a dispute about the allocation of a membership place, the Chairman will be asked to intercede and make a final ruling.

Club membership will be for;
•    the registered players
•    the Executive Committee
•    the Playing Committee
•    the coaches and helpers for each team.

Any member resigning or retiring from the club shall return all club property immediately

5. Executive Committee

The Executive Committee shall consist of
•    Chairperson
•    Secretary
•    Treasurer
•    Welfare Officer
•    Head Coach


All Executive Committee members are elected for a period of one year in elections held at the AGM. Executive Committee members may be re-elected to the same office or another office following this period.

6. Executive Committee Duties

The terms of reference for the Executive Committee will be to
•    define objectives and strategy of the club
•    set development plan
•    monitor development plan
•    deliver football infrastructure to the Playing Committee
•    set budgets
•    ensure the financial wellbeing of the club
•    protect the welfare of children taking part in club activities
•    ensure legal compliance the club
•    authorise short life project teams to look at various projects.
•    administer player registration
•    manage kit and equipment
•    arrange/agree fixtures and pitches
•    arrange social functions
•    arrange the end of season tournament

7. Executive Committee Meetings

•    The Executive committee shall meet at agreed intervals, not less than fourtimes per year
•    All meetings shall be announced at least seven days in advance
•    The quorum for transaction of business at any committee meeting shall be three
•    The affairs of the Club shall be controlled by the Executive Committee, by simple majority-one vote per eligible member present. The Chairperson shall have the casting vote in the event of a tie
•    All decisions made by the committee shall be documented in the meeting minutes. Copies of minutes from meetings will be circulated as soon as possible after a meeting. The minutes are subject to approval by the committee at the following committee meeting when, if accepted, they will be signed as a true copy by the Chairperson
•    The approved minutes shall be available for inspection by any club member or any authorised official (e.g. the FA) at any time
 
8. Power of the Executive Committee

The committee shall have the power to:
•    make, amend or rescind any bye-law, so long as it does not contravene the rules of the Club.
•    fill any vacancies that may occur.
•    exercise disciplinary action when necessary.
•    attend all meetings and except for the Chairman vote. No member shall be allowed to vote on matters appertaining to him/herself. In the event of voting being equal, the Chairman shall have the casting vote.
•    apply, act upon, and enforce the rules of the Club and also have jurisdiction over all matters affecting the Club, including any not provided for by the rules

9. Playing Committee

•    The Playing Committee shall consist of:
•    Head Coach
•    Team coaches
•    Parent team managers

The Playing Committee shall manage the playing side of the club

The terms of reference for the Playing Committee will be to
•    implement objectives and strategy of the club
•    recruitment of players and coaches

The Playing committee shall meet at agreed intervals, not less than fourtimes per year

10. Annual General Meeting

The Annual General Meeting of the Club shall be held not later than the end of July each year. The Secretary shall give 21 days notice of the AGM to members. A copy of the statement of accounts and agenda shall be made available, on request, at least 7 days prior to the meeting

11. Alterations to the Constitution

Alterations or amendments to the Club rules can only be made by a vote at the AGM. Any proposition to alter or amend the rules of the Club must be received by the secretary 14 days prior to the AGM.

12. Codes of Conduct

The Club undertakes to follow FA codes of conduct for all club members and spectators including
•    respect for the laws of the game
•    respect towards players on both sides
•    respect towards match officials
•    not bringing the game into disrepute by any action or deed

All members will adhere to the relevant Club Code(s) of Conduct, which are documented separately and are available on the club website at www.ClftonUnited.co.uk

If an individual wishes to report a breach of conduct, they should approach the relevant Year Group Coach. Where this is not appropriate, they should approach a member of the Executive Committee. If a breach of conduct cannot be resolved in an informal manner, the Executive Committee can be asked to formally consider the matter. The Executive Committee will then take whatever action they deem to be necessary.

13. Disciplinary Procedures

The club reserves the right to take such disciplinary action deemed necessary by the committee against any club member who
•    brings the club into disrepute by their actions or deeds.
•    causes the club financial or other penalty due to their negligence.
•    is accused of any financial impropriety against the club.
•    breaks the rules of the club

In the event that any member feels that he or she has suffered discrimination in any way or that the club policies, rules or Code of Conduct have been broken, they should follow the procedures outlined in the ‘Complaints and Disciplinary Procedure’ available on the club website at www.ClftonUnited.co.uk..

14. Finance

The financial management of the Club shall be vested in the Executive Committee. An account in the Club’s name shall be held at the Nat West Bank, Clifton Triangle  Bristol, with the Club Chairperson, Treasurer and Secretary being the signatories. Cheques drawn on the Club account shall require
•    one signature for amounts of less than £100
•    two signatures for amounts of £100 or more.

The Club shall produce an annual set of accounts for the period from September 1st to August 31st. These accounts will be agreed by an independent auditor. A copy of the accounts will be made available to any member upon request

15. Child Protection Policy

The Club shall adopt and actively use a Child Protection Policy. This is documented separately, and is available on the club website at www.ClftonUnited.co.uk or from the Club’s Child Welfare Officer.

16. Insurance

The club will ensure that it is covered with an adequate level of public liability insurance through its affiliation to the GFA

17. Dissolution

 A resolution to dissolve the club shall only be proposed at a General Meeting, having followed the appropriate rules, and shall be carried by a majority vote of at least three quarters of the membership of the club.

 The dissolution of the club shall take place effect from the date of resolution, and the members of the club committee at that time shall be responsible for winding up the assets and liabilities of the club.

 Any surplus assets remaining after discharge of the debts and liabilities of the club shall be donated to a Sporting Charity to be determined and agreed at the general meeting held for the purpose of the dissolution of the club.